> For the complete documentation index, see [llms.txt](https://software-help-docs.gitbook.io/knowledge-base/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://software-help-docs.gitbook.io/knowledge-base/software-guide/calendar/how-to-utilize-the-calendar.md).

# How to Utilize the Calendar

Utilizing the calendar to access a visual display of your appointments and blocked-off time is important. This guide will walk you through how to accomplish these actions, help make sense of the display, and goes over the concept of filtering calendar views.

**Step 1: Using the Calendar**

**Access Your Calendars**

* From your Dashboard menu, you can directly access your calendar(s) for a visual of your appointments and blocked-off time.

{% embed url="<https://lh6.googleusercontent.com/BIEILgDeSGuAigvev6bI2jic78YBM14ykmcYkhJD31Qb_DwZF-uIGnijFrTJAlXuoZ8FAY9WcXDWqHbwfebilbJQZ7OeoHeO1inyOh05iV937ZNNTglEUzqBFmi0jiHpkl-phnc0ZbmNv2gCPyehHn8>" %}

**Filter The Display**

* If you have more than one calendar, you can switch between them using the dropdown menu for “My Calendar”
* Under “All” you can filter your calendar to show appointments, blocked time, or both.
* Under “Weekly” you can adjust the display between a monthly, weekly, or daily calendar view.
* By clicking on the “?” icon, you can view the Event Guide, or legend, to understand the various color codes for different types of appointments/events in your calendars.

{% embed url="<https://lh6.googleusercontent.com/NEbn9s6S0ufWp8uFTnU32hp2MLDcSbvWwYjMKA3mfdQBb7tdpJvWD332IyLEh0s_vAQLRfSubwRi0gUlbGrQQNzi8lnCQqzDBNqx-u30tJjs1fWyC2JwUKCdclE4qzutnhcqk-oOtKYkllnS7B_vO2s>" %}

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**Adding Appointments to Your Calendars**

* Click on the date/time you wish to schedule the appointment. Or, click the “Book Appointment” button at the top of the page.
* In the popup window, you’ll see two options. Choose “Book an Appointment”.

  <figure><img src="https://1512593499-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FzVfyDo3kSoMuzgdZmmz9%2Fuploads%2F9d6WuRJgCGOpTW89Zkku%2Fimage.png?alt=media&amp;token=012b815c-2a98-492e-af2a-f1b714953ed0" alt=""><figcaption></figcaption></figure>
* Select the Contact you wish to create the appointment for.

{% embed url="<https://lh4.googleusercontent.com/gMB_RLwAnHec5Nxm48Ya1DYW_wfgspWgzxM4X7T0_51fLg2x5NrTkMw876w-RNBR14WMf6YsznzXbfO2zEC6Pnpj1-W0NaSk0_7MX-3LO8LcKs45Mg7NwDVcma6K_Wk_FIPoCeMPF00HnDlv4zFZTQ4>" %}

* Fill out the appointment details and click “Save Appointment” to add the appointment to your calendar.

{% embed url="<https://lh6.googleusercontent.com/g_eRuuYUaR794BXqgq0ufma1uxbQZCO53M19_Bn4xd74pPi6eikPKzgXHuielYlgmsxBRIKaDDtgcTxwBeD8V33-FQJxJE7j9F7iJ_VbdN97M1wmqw_WbuENV3J0bQOwz4u8Q-dRedNH4gBkYLqERIM>" %}

* Your appointment will now appear in your calendar at the date/time you chose.
  * You may click on the appointment to edit or delete it anytime.

{% embed url="<https://lh3.googleusercontent.com/8EDzChg8LuSrXd7-VfpI8hBBhlqBI-PW6qrxC_W6eq67tkFRo_tY7uKrMrlef4FfnZH_4_WsVt1x1YzusxOcGt2P0I8mDYXrnYNCDLY92xZziD3dPQoxP7fmnb6DYuWtl7X-V-hTb0nHjwHq0ZygbGk>" %}

&#x20;**Adding Blocked Time to Your Calendars**

* Choose the user calendar (only user calendars can block time off)
* Click on the date/time you wish to start blocking off time. This could be for vacation/PTO, an offsite meeting, or any other reason you want to hold time in your calendar.
* In the popup window, choose “Add Blocked Off time”.
* Fill out the details including timezone, days/times you wish to block off, and a title and description.

{% embed url="<https://lh5.googleusercontent.com/yJZtvXkVmyXpR5AdBnjZoyWR8eg5ar9LIdGtBb3kZ9N7uG472rWyeH_uDRhy2EnlxhbIx_Mku36kGueXKP-fTFU-mkur5a9bmSLVYMYyTFDWsj3Rr5PaHRzpbs9cHj3WkTmxYNi9eRrRDhzBHtlhiZ0>" %}

* Click “Save Event” to confirm and add this time to your calendar.

Now you should have a general understanding of how to manage and utilize the Calendar section of our software. There are several customizations and features you can set up to make sure this works best for your specific use case. You can navigate back to your Calendar Settings directly from the Calendars page, using this icon:

<figure><img src="https://lh6.googleusercontent.com/Bv0n5Ur6ZBhIw_2G6DqAx59PH5ENhQoAOAjsX80xS3gvIpfz_erm9NkjZ5sLU5wNv_ReUJCmG0LyOB9drvHr-lFDXzIMIxupDvZCcjDy6DnQDIlXN5VZf17-f5mHjqXlp6I66fK43ljgZZIAaKlIFqE" alt=""><figcaption></figcaption></figure>

Or you can navigate to Settings > Calendars to make any changes. You can always make adjustments along the way if you need to. Either way, you can customize and enhance your calendar settings as you need to so this part of our software works best for you and your business!


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